Privacy Policy

01Our Commitment

We do not sell, rent, or trade personal information. We do not sell membership lists. We do not use member information for advertising, and we do not share it with advertisers or data brokers.

We collect what we need to operate as a church and to care for the people in it. Nothing more.

02Information We Collect

Information you give us

• Name, email address, phone number, and mailing address
• Emergency contact information
• Membership application and covenant affirmations
• Contribution records
• Registration for gatherings and Church events
• Messages you send us, including inquiries to a Steward
• Information you post in the private members community

Spiritual readiness disclosures

Members who seek to participate in Sacred Ceremony complete a Sacred Health & Spiritual Readiness Disclosure. This may include health history, medications, and other sensitive information. It is collected for pastoral discernment and member safety, and it is held separately and more restrictively than ordinary church records. It is not used for any other purpose.

Communications with clergy

Confidential spiritual communications between a member and clergy are addressed in Section 4 below and are handled differently from everything else described here.

Information collected automatically

Our website collects standard technical information such as IP address, browser type, device type, pages visited, and referring source. We use cookies and similar technologies for site functionality and basic analytics. You can disable cookies in your browser; some features may not work if you do.

Payment information

Contributions and membership payments are processed by third-party payment processors. We do not store full payment card numbers on our systems.

03How We Use Information

• To administer membership and maintain church records
• To communicate about gatherings, teachings, ceremony, and Church life
• To conduct pastoral discernment and preparation
• To provide for member safety, including emergency response
• To process and acknowledge contributions
• To operate and improve the website and members community
• To meet legal, tax, and recordkeeping obligations

We do not use member information to build advertising audiences, and we do not disclose that someone is a member of this church to anyone outside it except as described in Section 5.

04Clergy Communications and Privilege

Records of confidential spiritual counsel are maintained separately from administrative, contact, contribution, and billing records. They are accessible only to the clergy involved and are not entered into our general member database, our contact management system, or our marketing tools.

We will not voluntarily disclose privileged spiritual communications. Where disclosure is sought, we will require valid legal process and will assert applicable privileges and constitutional protections on behalf of our members.

Members should understand the limits honestly. Privilege protects confidential communications made in the course of seeking spiritual counsel. It does not automatically extend to administrative files, payment records, attendance lists, or statements made in the presence of people who are not clergy. Whether privilege applies in any specific circumstance is a legal question determined by a court, and its application in group settings has not been settled by Florida courts.

05When We Share Information

We share information only in these circumstances:

Service providers

We use third-party providers for website hosting, member management, email delivery, and payment processing. They may access information only as necessary to perform those functions on our behalf.

Emergency and safety

Where there is a genuine emergency involving a risk to someone's life or safety, we may share necessary information with emergency responders and with the emergency contact you have designated.

Mandatory reporting

Florida law requires any person who knows or suspects that a child, or a vulnerable or elderly adult, is being abused, neglected, or exploited to report it. Our Stewards report as the law requires, without exception, and our Church protocols direct them to do so.

Legal process

We may disclose information where we are required to do so by valid legal process. It is our practice to require lawful process rather than to disclose voluntarily, to notify affected members where we are permitted to do so, and to assert applicable privileges, the protections of the First Amendment, and the Religious Freedom Restoration Act.

We do not sell information, and we do not share it with advertisers, data brokers, or list vendors under any circumstances.

06Confidentiality Among Members

The Member Agreement requires that members respect one another's privacy and not photograph, record, or publicly share the personal details or ceremonial experiences of others without express consent. This obligation runs between members and is separate from our obligations as a church. It does not prohibit anyone from reporting safety concerns or unlawful conduct to appropriate authorities.

07How We Protect Information

We use access controls, encryption in transit, and reputable service providers, and we limit access to member information to those who need it for their role in the Church. Spiritual counsel records are held under stricter access limits than administrative records.

No system is perfectly secure, and we will not claim otherwise.

08How Long We Keep Information

We retain membership, contribution, and governance records for as long as necessary to operate as a church and to meet legal, tax, and recordkeeping obligations. Records of spiritual counsel are retained according to pastoral need and are not retained longer than that need requires. You may request deletion of your information as described below.

09Your Choices

• Request a copy of the information we hold about you
• Request correction of inaccurate information
• Request deletion of your information, subject to records we are required to keep
• Unsubscribe from Church emails at any time using the link in any message
• Withdraw from membership at any time

To make a request, contact us using the information in Section 12.

10Children

Membership and participation are limited to adults 18 years of age and older. We do not knowingly collect information from anyone under 18. If we learn that we have, we will delete it.

11Changes to This Policy

We may update this Privacy Policy from time to time. The effective date above reflects the current version. Material changes affecting members will be communicated through the members community.

12Contact

Questions regarding this Privacy Policy, or requests concerning your information:

Sacred Warrior Fellowship, Inc.
1300 N. Federal Hwy, Suite 202
Boca Raton, FL 33432
[email protected]